Recrutement D'un Executive Assistant

Executive Assistant

Description

Job Purpose

:

Provide administrative support to the company's team, in particular to the Managing Director

To be an interface between the Managing Director and his main interlocutors

Dimensions:

Reports to MD. No subordinates

Principal Accountabilities:

Providing Administrative and Secretarial Support

Diary management and administrative support for the MD

Manage the departmental internal and external mail distribution system through effective liaison with the contracted service providers

Keep and maintain an accurate record of files and electronic correspondence on behalf of the MD

Prepare correspondence on behalf of the MD, including the drafting of general replies and expense claims

Ensure MD Office is kept clean and supplied at all times

Organize and manage business meetings, conferences, seminars, training / workshops and leisure days as needed

Responsible for researching venue and negotiating prices, monitoring and managing related costs

Maintain hotel accommodation/visitor travel database to ensure that all requests are made and tracked within CP guidelines

Timely issuance of tickets, travel allowances, arranges transport for both inbound and outbound visitors

Keep log of all ticket costs and travel related expenses in support of T&R process

Key Challenges

:

The post holder has a key role in coordinating all administrative tasks within the business/department; this requires the ability to use interpersonal skills to deal with people who can be demanding.

The Executive Assistant is required to maintain complete confidentiality with regard to all information handled.

Requirements

Job Knowledge, Skills & Experience

:

Bachelor's degree in Management, humanities, sociology or other related field with a minimum of 5 years' professional experience in personal assistance.

Basic accounting skills,

Good verbal and written skills.

Computer software skills

Competencies:

Analytics Skills

Negotiating Skills

Sense of Humor

Speed and Decisiveness

Written and communication skill

Cultural Awareness and Diversity

IT skills

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